How to backup all of your Data
Backing up your data is essential. You never know when you will have a computer problem, a crashed hard drive, or accidently spill coffee on your laptop. You will need to have recent backups of all of your critical data to ensure no interruption in work, and no loss of personal data.
If you have work files; such as spreadsheets, word documents and emails you want to save, ensure that you first have them organized into folders. There is no point backing up all of your data, if you cant find something the document you need, when you need it. I would suggest creating a folder called “Backup-Last updated “insert date here””. The reason you will want it labeled with the date of backup is so you can quickly determine the date you will have lost all of your data forward from.
If you have concerns about security or privacy, I would suggest not labeling the folder Backup, but instead naming it something else. You can also encrypt the file with a password to secure it.
Once you have created a backup folder on your current computer, copied everything you will need into it and organized the contents, it is now time to physically copy the folder to an external media. If the folder is smaller than 700MB, you can burn its contents to a regular CD. If less than 4GB, you can copy it to a DVD. You can buy a flash drive with at least 4GB of storage capacity at just about any store for under ten dollars. USB drives also come in larger capacities, up to 64GB, however at those sizes it is more cost effective per GB to just buy an external hard drive.
External hard drives would be my first choice, due to their low cost per GB, their size making them easy to find, and their additional uses besides just backing up your files. With an external hard drive, you can copy movies, TV shows, or music and play them from any computer or TV with USB. This enables you to keep your media on a separate hard drive, freeing up your laptop for other things. External hard drives are also relatively cheap nowadays, and 1TB (1000GB) of storage can be bought for around $100. Larger drives are also available, up to 3TB for a portable hard drive. With USB 3.0, file transfers are up to 4.8 GB/sec and it won’t take more than a few minutes to copy 200 GB from your computer to an external hard drive.
If you are attempting to back up less than 1GB or so-I would look into cloud storage solutions. They are inexpensive for 1GB/month or so or less, and offer you encrypted and secure access to your files anywhere in the world, anytime from a computer for a reasonable monthly fee.